Privacy Policy

Privacy policy

This Notice applies to all personal data processed by Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” about you and other members of the public. This includes data gathered via third parties, such as social media sites, and which is therefore also covered by their own Privacy Polices.

Where this Notice refers to ‘personal data’ it is referring to data about you (or other living people) from which you (or they) could be identified – such as name, date of birth or contact details. 

Layla Moran MP takes the privacy of your information very seriously. This privacy policy applies to our use of any and all data collected by us or provided by you in relation to your interaction with Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)”.

 

Please read this privacy policy carefully.

Definitions and interpretation

  1. In this privacy policy, the following definitions are used: 

Data

collectively all information that you submit to Layla Moran MP. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws.

Cookies

a small text file placed on your computer when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies).

Data Protection Laws

any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws such as the UK Data Protection Act 2018 or any other regulations and secondary legislation, for as long as the Data Protection Act 2018 or the GDPR is effective in the UK.

GDPR

the General Data Protection Regulation (EU) 2016/679.

Layla Moran MP, we or us

Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” of Unit C5, Grange Court Business Park, Barton Lane, Abingdon, OX14 3NB.

UK and EU Cookie Law, or PECR

the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011.

User or you

any third party that interacts with Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” or accesses the Website and is not either:

  1. employed by Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” and acting in the course of their employment, or 
  2. engaged as a consultant or otherwise providing services to Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” and accessing the Website in connection with the provision of such services; and

Website

the website www.votelayla.org and any sub-domains of this site unless expressly excluded by their own terms and conditions.



  1. In this privacy policy, unless the context requires a different interpretation: 
    • the singular includes the plural and vice versa.
    • references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy.
    • a reference to a person includes firms, companies, government entities, trusts and partnerships.
    • "including" is understood to mean "including without limitation".
    • reference to any statutory provision includes any modification or amendment of it.
    • the headings and sub-headings do not form part of this privacy policy.


Scope of this privacy policy

  1. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information in the campaign to elect Layla Moran MP as Leader of the Liberal Democrats and while you browse or use this Website. If you do not agree to the following policy you may wish to refrain from submitting your personal data to us.  This policy does not extend to any websites that can be accessed from this website including, but not limited to, any links we may provide to social media websites.
  2. For purposes of the applicable Data Protection Laws, Layla Moran MP is the "data controller". This means that Layla Moran MP determines the purposes for which, and the manner in which, your Data is processed.  Layla Moran MP is registered with the ICO under the Data Protection Register.

Data collected

  1. We may collect the following Data, which includes personal Data, from you: 
    • Name
    • Date of birth
    • Gender
    • Job title
    • Profession
    • Contact Information such as email addresses and telephone numbers
    • Future communication preferences
    • Family details
    • Other demographic information
    • Information about your home (e.g. whether it is a flat or house)
    • Issues you raise
    • Topics you are interested in
    • Information about any financial transactions with Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” 
    • Your IP address
    • Your device, browser or operating system
    • Details of the links that you click and the content that you view
    • Your username or social media handle
    • Any other information you share when using third party sites (e.g. sending a tweet or using the Like function on Facebook) We may also place one or more cookies on your device
    • We may also collect information with your consent such as personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, data concerning health or data concerning sexual orientation

in each case, in accordance with this privacy policy

How we collect Data

  1. We collect Data in the following ways: 
    • Data is given to us by you
    • Data is received from other sources, and
    • Data is collected automatically.

Data that is given to us by you

  1. Layla Moran MP will collect your Data in a number of ways, for example: 
    • In person, when you speak to one of our staff or volunteers
    • Through a telephone call, either where you call us or we call you
    • When you contact us through the Website, by post, e-mail or through any other means
    • When you register with us and set up an account to receive our services
    • On paper, such as if you return a printed survey or a reply slip on a leaflet
    • On social media platforms, where you have made the information public, or you have made the information available in a social media forum run by Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” 
    • When you enter into a transaction with Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)”, such as donating, purchasing a product or paying for an event
    • When you elect to receive marketing communications from Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)” 
    • When you use our services

in each case, in accordance with this privacy policy.

Data that is collected automatically

  1. To the extent that you access the Website, we will collect your Data automatically, for example: 
    • We automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
    • We will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".

Our use of Data

  1. We may use your personal data to further our legitimate interest in electing Layla Moran MP as Leader of the Liberal Democrats.
    Examples of the way we may use your data include to:
    • Contact you to canvass for support in electing Layla Moran MP as Leader of the Liberal Democrats
    • Understand your views and issues important to you
    • Process surveys you have participated in
    • Tell you about policies, campaigns or individuals that may be of interest to you
    • Respond to queries that you raise with us
    • Conduct fundraising activities, including checking your eligibility to donate
    • Encourage you to participate in the 2020 election for leader of the Liberal Democrats 
    • Manage our sites and services

in each case, in accordance with this privacy policy.

  1. Buy giving Layla Moran MP your data you consent to us using those aspects of your personal data to help us to plan and execute the campaign to elect Layla Moran MP as Leader of the Liberal Democrats canvass for your support (such as by visiting or calling you), raise funds, and perform casework that relates to you.  You do have rights to ask us to stop processing your data for these purposes. In addition to the above we may also process your data for other purposes where you ask us to, or enter into a relationship with us that requires us to.
  2. You may from time to time give us your consent to send you communications by e-mail (or similar mediums) which promote the work of Layla Moran MP in the course of her campaign “Vote Layla (the campaign to elect Layla Moran MP as Leader of the Liberal Democrats)”. Where you do that we will use your details to send you those kinds of communications until you tell us otherwise. Should you ever ask us to stop sending those kinds of communications we will hold your details on file to ensure that we respect that request – we justify that retention on the basis that we have a legitimate interest in holding your data in that way.
  3. For the delivery of direct marketing to you via e-mail, we will need your consent: 
    • We are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by optionally providing your email address to us or checking a tick box that we'll provide.
    • If you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed "Your rights" below.

  4. We may use your Data to show you Layla Moran MP adverts and other content on other websites. If you do not want us to use your data to show you Layla Moran MP adverts and other content on other websites, please turn off the relevant cookies (please refer to the section headed "Cookies" below).

Who we share Data with

  1. Layla Moran MP will not sell your personal data to third parties.  We may share your Data with the following groups of people for the following reasons: 
    • Our employees, agents, volunteers and/or professional advisors.
    • Depending on how and why you provide us with your personal data it may be shared with those who provide services to Layla Moran MP ("service providers"). We may use service providers to undertake processing operations on our behalf to provide us with a variety of administrative, statistical, advertising and technical services. We will only supply service providers with the minimum amount of personal data they need to fulfil the services we request. 
    • We require all our data processors to clearly set out their commitment to respecting individual rights, protecting your personal data - including not using it for any purpose other than providing us with an agreed service or fulfilling their legal obligations - and their commitments to assisting us to help you exercise your rights as a data subject.
    • Third party payment providers who process payments made over the Website - to enable third party payment providers to process user payments and refunds.

in each case, in accordance with this privacy policy.

Keeping Data secure

  1. We will use technical and organisational measures to safeguard your Data, for example: 
    • Access to any account you have on our website or servers is controlled by a password and a user name that is unique to you.
    • We store your Data on secure servers.
    • Payment details are encrypted using SSL technology (typically you will see a lock icon or green address bar (or both) in your browser when we use this technology.

  2. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: contact@votelayla.org
  3. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Data retention

  1. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfill the purposes outlined in this privacy policy or until you request that the Data be deleted.
  2. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

  1. You have the following rights in relation to your Data: 
    • Right to access - the right to request:
      1. copies of the information we hold about you at any time, or 
      2. that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive."  Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
    • Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.
    • Right to erase - the right to request that we delete or remove your Data from our systems.
    • Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.
    • Right to data portability - the right to request that we move, copy or transfer your Data.
    • Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.

  2. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: contact@votelayla.org.
  3. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
  4. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Transfers outside the European Economic Area

  1. Data which we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the EEA or one of our service providers is situated in a country outside the EEA. 
  2. We will only transfer Data outside the EEA where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, e.g. by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission, or by signing up to the EU-US Privacy Shield Framework, in the event that the organisation in receipt of the Data is based in the United States of America.
  3. To ensure that your Data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with the third parties we share your Data with. This ensures your Data is treated by those third parties in a way that is consistent with the Data Protection Laws.

Links to other websites

  1. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Cookies

  1. This Website may place and access certain Cookies on your computer. Layla Moran MP uses Cookies to improve your experience of using the Website. Layla Moran MP has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
  2. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
  3. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Layla Moran MP to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
  1. This Website may place the following Cookies:

Type of Cookie

Purpose

Strictly necessary cookies

These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

Analytical/performance cookies

They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies

These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Targeting cookies

These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

  1. You can find a list of Cookies that we use in the Cookies Schedule.
  2. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
  3. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
  4. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
  5. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

General

  1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
  2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
  3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
  4. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

  1. Layla Moran MP reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

    You may contact Layla Moran MP by email at contact@votelayla.org.

08 March 2020

 

Cookies

Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.

Strictly necessary

We use the following strictly necessary cookies:

Description of Cookie

Purpose




Analytical/performance

We use the following analytical/performance cookies:

Description of Cookie

Purpose





Functionality

We use the following functionality cookies:

Description of Cookie

Purpose




Targeting

We use the following targeting cookies:

Description of Cookie

Purpose